Power Automate Licensing: What You Need to Know

 Microsoft Power Automate is a powerful tool that helps users automate repetitive tasks and streamline workflows across apps and services. While its capabilities are impressive, understanding the licensing structure is crucial to get the most value without overspending. Whether you're an individual user, a small business, or a large enterprise, choosing the right Power Automate license ensures access to the features you need.

1. Power Automate for Microsoft 365

If you already have a Microsoft 365 subscription (such as E1, E3, or E5), you get access to Power Automate for Microsoft 365. This version allows users to create flows using Microsoft 365 connectors like SharePoint, Outlook, and Teams.

Limitations:

No access to premium connectors (e.g., Salesforce, SQL Server).

Limited to personal automation scenarios.

Cannot use RPA (Robotic Process Automation).

It’s great for basic automation within the Microsoft ecosystem.

2. Power Automate Per User Plan

This license is ideal for individual users who need access to premium connectors and cloud flows.

Features:

Unlimited cloud flows per user.

Use of premium connectors (e.g., Dataverse, Azure DevOps).

Basic AI Builder credits included.

This plan suits professionals or team members involved in more complex automation workflows.

3. Power Automate Per Flow Plan

Organizations that need to run flows independent of individual users can opt for this Per Flow plan.

Key benefits:

Ideal for shared or organizational-level flows.

Includes 5 flows per license (with the option to add more).

Supports service accounts and system-level automation.

Best for business-critical workflows managed centrally.

4. Power Automate with RPA (Desktop Flows)

For those needing Robotic Process Automation—including unattended desktop automation—Microsoft offers a license that includes:

Desktop automation with Power Automate Desktop.

Unattended RPA (requires add-on).

Access to legacy systems with UI-based automation.

Great for automating tasks that require interaction with legacy apps or non-API systems.

Choosing the Right License

For basic internal automation: Microsoft 365 plan may suffice.

For advanced or third-party app automation: Go for the Per User plan.

For organizational workflows: Choose the Per Flow license.

For desktop automation or RPA: Use RPA plans with unattended add-ons.

Conclusion

Power Automate offers flexible licensing options tailored to different needs. Understanding these plans helps you choose the right mix of capabilities and costs for your organization. Always review the latest licensing guides from Microsoft, as offerings may evolve over time.

Learn Power Automate

Read more :

Real-Time vs Scheduled Flows

Managing Flow Errors and Failures

How to Use Approval Flows

Templates in Power Automate Explained

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